Visa and immigration

How to apply for a short stay Schengen visa to Luxembourg?

A US citizen does not need a visa to visit the Schengen area countries as long as the stay does not extend beyond 90 days and the US passport is valid three months beyond the date of return in the USA. For staying more than 90 days, an application for a residence permit will be necessary and depend upon the final purpose of the stay.

How third-country and non-US nationals have to apply for a short stay Schengen visa to Luxembourg

IMPORTANT:

  • Your PASSPORT must be valid for at least 3 months after your return to the US (from the date of your RETURN from the Schengen States) it must contain 2 blank pages, and must have been issued within the previous 10 years.
  • Your US IMMIGRATION STATUS must be valid,
    • ACCEPTED US IMMIGRATION Documents: A valid U.S. permanent residence card ("green card") or a valid US visa with valid I-94 and/or valid I-20 or I-797  , or an Advance Parole document or Valid Employment Card.
  • To apply for a short stay Schengen visa, you are invited to send us an e-mail:                                                                       ( washington.consular@mae.etat.lu ), at least 15 business days (3 calendar weeks) before the intended departure date, summarizing the purpose of your trip, the countries you are planning to visit and the amount of time you wish to spend. Please include in that e-mail the following information:
    • Last Name
    • First Name
    • Citizenship
    • City and State of residence
    • Detailed itinerary
    • Were you granted a Schengen Visa after May 2015? Yes or No?

Please do also attach a copy of the two main pages of your national passport and a copy of your valid US visa or valid US Lawful Permanent Resident Card to your e-mail and (if possible) a copy of your most current Schengen Visa.

Please note that if you are in the USA on a visiting visa (B1/B2 visa), you will instead have to apply for a Schengen visa at the appropriate Schengen member country Embassy in your home country.

When should you apply at one of the Consulates of Luxembourg in the USA?

Depending on your purpose and/or length of your visit in the Schengen area, there are specifications that further clarify at which Embassy or Consulate in the USA you should apply:

  1. If you intend to visit Luxembourg only, you must apply at one of our Consulates in the USA (Washington, D.C., New York, San Francisco).
  2. If you intend to visit only one other Schengen country, you must apply at the Embassy or Consulate of that particular country.
  3. If you intend to visit several Schengen countries, you must apply for a visa at one of our Consulates in the USA only if Luxembourg is your main destination.
  4. If you intend to visit several Schengen countries, but do not have a main destination, you should apply for a visa at one of our Consulates in the USA only if Luxembourg is your first point of entry.
  5. If you do not need a visa for Luxembourg or for the Schengen country which is your main destination or first point of entry, please note that you may require a visa for other Schengen countries. You should then apply at the Embassy or Consulate of the first Schengen country which does require you to have a visa.

The visa desk at the Consulate of Luxembourg in Washington, D.C., is open from Monday to Thursday from 10 am to 3.30 pm without interruption.

Appointments must however be confirmed prior to presenting yourself at the Embassy.

If you have NOT been fingerprinted by a Schengen partner within the last 59 months: You will need to come in person to be fingerprinted: the day of your appointment will consist of biometric fingerprinting and review of your application. The decision / visa will be issued within 10 to 15  business days after your initial appointment and your passport will be sent back to you at your own cost.

If you have been fingerprinted by a Schengen partner in the USA within the last 59 months: You should be able to apply by mail IF WE FIND YOUR FINGERPRINTS IN THE SCHENGEN SYSTEM: though you will be applying by mail and do NOT need fingerprinting, we will need to schedule an appointment in order to schedule time to process your visa; the decision for the visa will be issued within 10 to 15 business days after your initial appointment and your passport will be sent back to you at your own cost.

Visa Fees

Schengen Visas fees as of February 1, 2020

Category

Amount in USD

Adults (12 years old and older, fee is the same for all durations of stay)

 $90.00

Children (6 - 11 years old)

$45.00

Children (younger than 6 years old)

free

Spouses and children and parents of Luxembourg and EU/EFTA nationals; UN personnel (official trips only); students who study in Luxembourg for only up to 90 days, teachers accompanying minors on field trips, and scientists on scientific projects

free

Citizens of Armenia, Azerbaijan, and Russia

$55.00

Long stay visa (VISA D)          

$80.00

The fee is waived for visa applicants belonging to one of the following categories:

  • Spouses, children and parents of Luxembourg and EU/EFTA nationals;
  • Children under six years;
  • School pupils, students, postgraduate students and accompanying teachers who undertake trips for the purpose of study or education;
  • Researchers from third countries traveling within the Community for the purpose of carrying out scientific research as defined in Recommendation 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short stay visas for researchers who are nationals of third countries traveling within the Community for the purpose of carrying out scientific research;
  • Representatives of non-profit organizations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organized by non-profit organizations;
  • UN personnel (official trips only).

The conditions to enter and stay in Luxembourg do not only depend on the length of the planned stay but also on the country of origin of the foreign national who is making the request.

Duration of stay

Special cases

Information to visa applicants concerning the processing of personal data in the Visa information System (VIS) provided upon short stay visa application

Information on the processing of personal data

The collection of personal data required by any visa application including the taking of the photograph and the taking of the fingerprints are mandatory for the examination of a visa application. Failure to provide such data will result in the application being inadmissible.

The responsible authorities

Ministère des Affaires étrangères et européennes
Bureau des Passeports, Visas et Légalisations
6 Rue de l’Ancien Athenée
L-1144 Luxembourg
service.visas@mae.etat.lu
Data protection officer: dataprotection.mae@mae.etat.lu

The legal basis

The legal basis for the collection and the processing of personal data is set out in Regulation (EC) 767/2008 (VIS Regulation), Regulation (EU) 2019/1155 amending Regulation (EC) 810/2009 establishing a Community Code on Visas (Visa Code) and Council Decision 2008/633/JHA.

The processing of personal data

The data will be shared with the relevant authorities of the Member States[1] and processed by those authorities for the purposes of a decision on a visa application.

The data and data concerning the decision taken on an application or a decision whether to annul, revoke, or extend a visa issued will be entered into, and stored in the Visa Information System (VIS) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination.

Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purposes of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.

Third Country and international organisations

Personal data might also be transferred to third countries or international organisations for the purpose of proving the identity of third-country nationals, including for the purpose of return. Such transfer only take place under certain conditions[2]. You can contact the authority responsible for processing the data to obtain further information on these conditions and how they are met in your specific case.

Transparency and rights of the data subject

Under the General Data Protection Regulation[3] and the VIS Regulation[4], you are entitled to obtain access to your personal data, including a copy of it, as well as the identity of the Member State which transmitted it to the VIS. You also have the right that your personal data which is inaccurate or incomplete be corrected or completed, that the processing of your personal data be restricted under certain conditions, and that your personal data processed unlawfully be erased.

You may address your request for access, rectification, restriction or erasure directly to the authority responsible for processing the data. Further details on how you may exercise these rights, including the related remedies according to the national law of the State concerned, are available on its website and can be provided upon request.

You may also address your request to any other Member State. The list of competent authorities and their contact details is available at: https://ec.europa.eu/home-affairs/sites/homeaffairs/files/what-we-do/policies/borders-and-visas/visa-policy/how_to_apply/docs/links_to_ms_websites_en.pdf

Lodge a complaint

You are also entitled to lodge at any time a complaint with the national data protection authority of the Member State of the alleged infringement, or of any other member State, if you consider that your data have been unlawfully processed.

The data protection authority of Luxembourg is:

National Commission for Data Protection (CNPD), 15 Boulevard du Jazz, L-4370 Belvaux
Phone: (+352) 26 10 60 - 1
Web contact: https://cnpd.public.lu/en/support/contact.html
Website: https://cnpd.public.lu/en/commission-nationale.html

[1] Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, The Netherlands, Poland, Portugal, Slovakia, Spain, Sweden, Norway, Iceland, Liechtenstein and Switzerland

[2] Article 31 of Regulation (EC) 767/2008 (VIS Regulation)

[3] Article 15 to 19 of Regulation (EU) 2016/679 (GDPR)

[4] Article 38 of Regulation (EC) 767/2008 (VIS Regulation)

Your rights regarding the processing of personal data for immigration procedures at the Immigration Directorate of the Ministry of Foreign and European Affairs

In the exercise of its public interest mission, the Directorate of Immigration of the Ministry of Foreign and European Affairs collects and uses your personal data to allow the processing of your file according to the provisions of the amended law of the 29 August 2008 on the free movement of persons and immigration.

The data collected by the Directorate of Immigration can also be used to update your data in the National Register of Natural Persons as well as for statistical purposes. The data can also be used to verify the regularity of your stay under the provisions of the amended law of August 29, 2008 mentioned above, by other administrations and ministries in the context of other procedures, such as the procedure of acquisition of the Luxembourg nationality at the Ministry of Justice.

The data processed, or part of them, necessary for the accomplishment of a public mission, might be communicated or made accessible to other authorities, who are authorized to access it according to a legal provisions (“Office luxembourgeois d’accueil et d’intégration”, Ministry of Health, Ministry of Justice).

The data are kept for the duration of the processing of the file at the Directorate of Immigration and for as long as necessary to fulfill the purposes mentioned above.

You have a right to access, rectify and delete your data, as well as a right of objection and a right to demand the limitation of treatment, under certain conditions and unless the treatment is necessary for the administration to carry out a public interest mission.

If you wish to exercise these rights or for any request relating to data protection, you can contact the Directorate of the immigration of the Ministry of the Foreign and European Affairs (BP 752, L-2017 Luxembourg) by postal mail accompanied by a proof of identity. Complaints may be addressed to the Data Protection Officer (Commissaire à la protection des données auprès de l’Etat, 43, bd Roosevelt L-1450 Luxembourg).

Complaints may be lodged with the National Commission for the Protection of Data (CNPD) (1, Avenue du Rock'n'Roll, L-4361 Esch-sur-Alzette).

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